Travel

Note: Current forms are posted online. If you need an older version, please contact travel@txcourts.gov.

Resource	Description
	Travel Related Forms
Travel Voucher Form	Effective February 1, 2022, this form is only used for travel reimbursements for board/commission members, state employees who are not OCA employees, and direct-bill payments. OCA employees must submit travel reimbursement requests via the CAPPS Travel & Expense module.
OCA Commercial Travel Request Form	Used by OCA employees to request assistance reserving direct-billed airfare or rental car. Also used to report airfare booked by the traveler on the agency’s travel card.
OCA Mileage & Rental Car Calculator, 2025 OCA Mileage & Rental Car Calculator, 2026	Used to compare the cost of renting a car versus taking a personal vehicle. Required only for trips that require an overnight stay. If an employee chooses to take a personal vehicle when renting a car is more cost-effective, the mileage reimbursement will be limited as indicated on the form.
OCA Travel Advance Request Form	Used to request a travel advance for estimated, reimbursable travel expenses to be incurred directly by an OCA employee.
OCA Request to Increase Maximum Lodging Rate Form	Used to request an increase in the maximum lodging rate at a duty point when local conditions hinder an employee from reserving a hotel within the allowable GSA rates. Must be approved by the OCA Administrative Director.
OCA Itinerary Itemization Worksheet	May be used to record point-to-point mileage of an employee’s vehicle odometer in lieu of using Google Maps to determine mileage.
OCA Third-Party Reimbursement Notification Form	Used to notify accounting staff of a third-party reimbursement for travel expenses.

Resource	Description
	Travel Related Web Sites
TexTravel	The Texas Comptroller’s guide to travel rules, regulations, and statutes. Most relevant topics are addressed in the OCA’s Agency Travel Policy; additional travel information can be found in TexTravel.
State Travel Management Program	The Texas Comptroller’s online source of information for travel contracts used by OCA, including airlines, rental cars, travel cards and travel agencies.
Google Maps	Online mapping service designated by OCA to calculate point-to-point mileage. (Best supported using Google Chrome.)
In/Out-of-State Meals & Lodging Rates	The Texas Comptroller’s website of current Travel Reimbursement Rates.
Average Weekly Fuel Rate DOE EIA Website	Used to get fuel prices when comparing the cost of renting a car versus taking a personal vehicle. Link also included in OCA Mileage-Rental Calculator Form.